01
Learners, courses & enrolments
Keep adult learner profiles, course details and teaching groups organised. Enrol learners on multiple courses, manage group capacity and retain completion and withdrawal history.
Adult colleges · Learners aged 18+
More time for people.
A clearer day for your college.
From the first enrolment to the daily register, bring your people, courses and classrooms together. Practical software that helps your team stay organised and focus on adult learning.
30-day trial · No payment details required
Student registers / Courses & enrolments / Classroom timetables / Attendance / Staff leave
Your college, connected
Everyday essentials.
One place to keep things moving.
Built for adult classroom colleges and education providers, with access based on staff roles and each organisation’s own records.
02
Student registers & attendance
Take the daily register. Record present, absent, late and authorised absence, with recorded arrival times and attendance reports.
03
Staff attendance & working patterns
Manage staff records, configured working patterns, clocking sessions and absences. Staff can use mobile clocking with workplace location checks.
04
Staff leave requests & approvals
Set whole-day annual allowances, review requests and approve or reject leave. See booked holiday against balances and retain a clear decision history.
05
Concerns, wellbeing & incidents
Give private concerns a dedicated route to designated lead accounts. Keep medical alerts and incident records available to authorised staff.
06
Documents, contacts & reports
Keep learner and college documents together, record communications and review day-to-day administration through filtered reports and exports.
Mobile staff clocking
Your college day.
In your pocket.
Staff can clock in and out from their phone, with workplace location checks at each clocking event. Open Hopestrand in a mobile browser to keep the working day moving.
- ✓ Clock in and out on your phone
- ✓ Location checked against the configured workplace area
- ✓ Staff attendance records kept together
Learner self-service is planned. Today, college staff record the daily register and separately approved referrers can view published attendance.
Hopestrand Colleges
Staff clocking
Your working day, recorded.
Clock in
Clock out
Workplace location check
Location checked at each clocking event.
Illustrative screen
Planned feature
My attendance
Proposed learner view
MondayPresent
TuesdayLate
WednesdayPresent
A secure learner portal to view college-published attendance is planned.
Design illustrations, not live app screenshots. Learner self-service is not yet available.
Plan the teaching day
Who’s teaching.
Which group. Which classroom.
Create individual lessons or weekly patterns and see your timetable in a traditional day or week grid. Filter by tutor, teaching group or classroom, then print the displayed timetable or save it as a PDF through your browser.
- ✓ Checks for classroom, tutor and teaching group clashes
- ✓ Room, tutor, course, group and times shown together
- ✓ Tutor absence warnings so your team can arrange cover
- ✓ Changes to one lesson keep the rest of its series intact
Timetables show planned lessons. Daily learner attendance is recorded separately; cover is arranged by staff.
Illustrative timetable
A clearer view of the day
| Time | Room 1 | Room 2 |
|---|---|---|
| 09:00 | English skillsGroup A · Tutor Alex09:00–10:30 | Digital skillsGroup B · Tutor Sam09:00–11:00 |
| 11:00 | Maths skillsGroup C · Tutor Jordan11:00–12:30 | Available |
Example names and sessions shown for illustration.
Keep the right people informed
Support learners.
Share with care.
Invite separately approved referrers to view attendance that your college has checked and published. Each referrer sees only the learners they have been explicitly authorised to access.
Configure a weekly notification day and time, and select eligible recipients. When automated sending is enabled and attendance has been published, notifications direct them to sign in, without including learner attendance details in the email.
External access is invitation-only. Adding a contact does not grant access.
College launch package
A clear monthly price.
A helpful start.
One site, up to 20 active staff login accounts and 250 active learners. Includes hosting, backups, maintenance and standard support.
Larger providers, multiple sites, data migration and bespoke development are quoted separately.
Founding college offer · First five colleges
£99per month for your first 12 months
£199 one-off setup and administrator training. Prices exclude VAT where applicable.
Standard price £149 per month. The £99 introductory rate is available to the first five colleges whose offer is confirmed by Hopestrand, and is fixed for their first 12 paid months. Renewal at £149 per month, with at least 60 days’ notice before renewal. No automatic enrolment into a paid subscription after the trial.
Check introductory offer availability →